Privacy Policy

1. Information We Collect

To provide a high-calibre British-Nigerian education and maintain pupil safeguarding, we collect the following categories of information:

• Pupil Details: Full name, date of birth, gender, nationality, state of origin, emergency contacts, medical history/allergies, immunization records, previous school reports, and academic progress assessments.
• Parent & Guardian Information: Full names, residential and postal addresses, telephone numbers, active email addresses, occupation, emergency contact relationships, and fee billing details.
• Admissions & Enquiries Data: Information submitted via our online admission forms, visit booking requests, and "Contact Us" inquiries.
• Digital & Portal Information: Student/parent portal login credentials, IP addresses, browser types, session activity, and device identifiers used when accessing school digital services.
• Media & Photography: Photographs, awards captures, and video recordings taken during educational activities, sporting events, co-curricular club showcases, and graduation ceremonies (subject to explicit parental consent).

2. Legal Grounds & Purposes of Processing

We process personal data strictly in accordance with the Nigeria Data Protection Act (NDPA 2023), based on legitimate educational interests, statutory obligations, and parental consent:

• Academic Delivery & Assessment: Managing pupil enrolment, timetable planning, homework tracking, progress reporting, and administering diagnostic, formative, and summative assessments.
• Pupil Health, Safety & Welfare: Providing immediate first aid, dietary accommodations (under our Food & Nutrition Policy), and emergency notification to parents and guardians.
• Parental Communication: Sharing academic term reports, newsletter updates, emergency school closures, fee notices, and school calendar announcements.
• Statutory & Regulatory Compliance: Submitting required statistical data and compliance reports to the Kwara State Ministry of Education and Human Capital Development and relevant examination bodies.

3. Child Privacy & Media Consent

Noble Brains Academy prioritizes the protection of minors. Personal data relating to children under the age of 18 is collected strictly with the verified consent of parents or legal guardians:

• Photographs and videos of students participating in academic or sporting achievements are published on school brochures, social media channels, or the website only where parents have provided consent during enrolment.
• We do not publish pupils' full names alongside identifiable photographs unless specific parental authorization has been granted for academic honors or awards.
• Parents hold the right to amend or revoke photography and media consent at any point by submitting written notice to the school office.

4. Data Security & Confidentiality

We employ robust technical, organizational, and physical safeguards to prevent unauthorized access, loss, alteration, or disclosure of data:

• Encryption in Transit & at Rest: All web and portal interactions are encrypted using modern Transport Layer Security (TLS/HTTPS).
• Access Restrictions: Access to sensitive student records and medical history is restricted strictly to authorized teachers, medical personnel, and administrative executives.
• Secure Server Infrastructure: Digital databases and backups are hosted on enterprise-grade servers with active firewall monitoring and anti-malware safeguards.

5. Third-Party Sharing & Disclosures

We do not sell, rent, or lease personal information. Data is shared with external parties only under strict legal or educational mandates:

• Examination & Accreditation Bodies: State and national educational regulatory councils for certification and academic assessment.
• Educational Software Partners: Secure school management and grading systems operating under rigorous data protection agreements.
• Emergency Medical Providers: Hospitals, clinics, and emergency services in the urgent interest of student life safety.
• Legal Obligations: Law enforcement agencies or judicial authorities when formally required under Nigerian law.

6. Cookies & Digital Analytics

Our website uses essential session cookies to remember security tokens, user portal preferences, and anonymous traffic analytics. Cookies do not contain sensitive pupil records. You can adjust your browser settings to decline cookies, although certain portal features may function with reduced interactivity.

7. Your Rights Under Data Protection Law

Parents, legal guardians, and adult users enjoy clear statutory rights under the NDPA 2023:

• Right to Access: Request a copy of the personal information we hold about you or your child.
• Right to Rectification: Request correction of inaccurate, outdated, or incomplete records.
• Right to Erasure: Request the deletion of data where its retention is no longer legally or educationally required.
• Right to Object: Object to specific non-essential processing, such as promotional newsletter updates.

8. Contact the Data Protection Officer

For any privacy questions, rights requests, or feedback regarding data governance at Noble Brains Academy, please reach out to our administrative registry: